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Some Final Steps and Key Takeaways, Processing Fundamentals Series Part 5

In addition to the core activities of expansion, extraction, normalization, indexing, and objective culling that we have already discussed, there can be a variety of additional steps required during processing to prepare the materials for subsequent early case assessment, review, and production activities, including: creating custom fields, TIFF images, and load files; and performing some form of quality control validation.

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Objective Culling Options, Processing Fundamentals Series Part 4

Processing also includes several types of objective culling that are used to reduce the amount of material that must be worked with throughout the subsequent phases of a discovery project, saving both time and money. The objective culling options commonly employed during processing are de-NISTing, deduplication, and content filtering.

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Common Exceptions and Special Cases, Processing Fundamentals Series Part 3

Almost every processing effort encounters at least a few exceptions during processing that cannot be handled without some manual intervention (if they can be handled at all). Additionally, certain source types are special cases that routinely require custom work to process. The handling of these exceptions and special cases can affect both project costs and the completeness of your data set.

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Key Activities and Common Tools, Processing Fundamentals Series Part 2

Broadly speaking, there are four main activities that take place during processing: expansion, extraction and normalization, indexing, and objective culling. In this Part, we will discuss the first three of these activities, review how decisions made during them can affect later discovery activities, and touch on some of the tools commonly used to complete them.

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Why Understanding Processing is Important, Processing Fundamentals Series Part 1

ESI processing for discovery is one of the areas in which legal practitioners need some level of technology competence to fulfill their duty. Although it is often given short shrift compared to the steps that come before it (preservation and collection) and after it (assessment, review, and production), effective processing is critical to the success of those downstream steps and includes a variety of important decisions to make.

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Other Important Collection Sources – Collection Fundamentals Series, Part 8

Most cases involve collection from a range of sources beyond individual custodians’ computers, which can entail unique complications. The other major categories of sources are: enterprise systems, mobile devices, social media sources, and cloud sources.

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In-Person and Remote Collections – Collection Fundamentals Series, Part 7

In-person collections are the most traditional approach, and they typically involve sending the professional to the custodians and their devices. When custodians are too numerous or distributed, remote collections can be performed, most often by using shipped drives and administration over the internet.

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Self-Collection and Its Risks – Collection Fundamentals Series, Part 6

Self-collection refers to a collection approach in which the custodians themselves undertake the identification and collection of relevant documents from their own materials. This approach may be a reasonable choice in certain narrow circumstances, but in most common eDiscovery situations, the numerous, large downstream risks associated with it dwarf the small, up-front cost savings you might realize.

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The Intersection of Technical and Legal Realities – Collection Fundamentals Series, Part 5

We review the intersection of the legal requirements of collection and the technical process of data collection in part 5 of our collection series. The ultimate goal of evidence collection is the eventual use of some of that evidence in court, whether by you or another party.  The admissibility of a particular piece of evidence at trial turns on a variety of factors, including its relevance, its potential for prejudice, its status as hearsay, etc.

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Collecting and Recovering ESI from Computer Memory – Collection Fundamentals Series, Part 4

Learn about collecting and recovering ESI from computer memory with the difference between physical collections and logical collections, recovering deleted files, preventing data alteration and verifying the accuracy of the collection. Verifying the accuracy of collection is as important as avoiding source alteration.

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How Computers Store ESI – Collection Fundamentals Series, Part 3

Learn how computers store ESI by looking at the tiers and types of memory and how they all work together to store different types of data in different places. As the computer or device operates, there is a constant flow of information being read from and written to hard drive storage, RAM, and the caches – all ESI and all potential evidence. Devices are managing a collection of thousands of discrete files that is constantly evolving as files are read, modified, written, and deleted.

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The Broad Scope of Collection – Collection Fundamentals Series, Part 2

The broad scope of collection is broken down into the legal scope and the technological scope. The practical scope of ESI collection is determined both by the actual requests from other parties and by your own information needs related to the matter. The maximum-possible scope is established by the FRCP or your state’s equivalent ruleset. The technological scope is summarized in that nothing can be overlooked based purely on its file format or source type. Read to learn details on both the scopes.

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Collection and the Duty of Technology Competence – Collection Fundamentals Series, Part 1

As electronically-stored information (ESI) has become the norm, as computers and mobile devices have proliferated, and as eDiscovery tools have multiplied, competence with technology has become an essential part of being an effective legal practitioner.  Since 2012, that practical requirement has been slowly becoming a formal one.

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10 Reasons More Attorneys Should Consider Document Review

Document review gets a bad rap sometimes. But many attorneys are finding compelling reasons to perform this work, either temporarily or long-term. XDD’s Liz Letak shares 10 benefits to keep in mind if you are considering attorney review work.

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Archiving, Release, and Destruction of Information – The Importance of Information Governance as Preparation for Successful E-Discovery Series, Part 4

The governance of information addresses all aspects of its life cycle, and no stage is more important than this final phase. Data volumes continue to rise at an increased velocity, with 90 percent of all information having been created in the last two years. Keeping, archiving, cataloging and leveraging legacy data has been a solid and acceptable practice for nearly ever. While the storage of data becomes less expensive, the real issue is whether or not it is safe to hold on to unwanted and unneeded information. If the properly authorized destruction of data significantly reduces the risk associated with keeping data, shouldn’t it then be destroyed? Read on to learn more.

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Xact Data Discovery Upgrades to Tier 4 Data Center

September 15, 2015 – XDD upgrades to Tier 4 data center; new facility offers greater security and increased capacity to support growth of the company’s e-discovery processing and hosting services

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Forensic Overview of Mobile Devices

Mobile devices have changed from a frivolous luxury item to an essential life tool in short order for the majority of people today. XDD Director of Forensic Services, Scott Polus, shares some considerations and helpful tips when preparing/collecting data from mobile devices.

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Hey…You…Get Off of That Cloud

Managing and storing data in the cloud can be the most cost-effective solution for many; however, serious due diligence is required to ensure that all data is protected and to guarantee eDiscovery best practices.

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What’s New in Relativity 9.1

Relativity 9.1 includes some key new features. This blog post from Carl Chivers shares what you need to know!

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Xact Data Discovery Opens Palo Alto Location

June 9, 2015 – XDD opens new office to serve clients in the greater Bay Area.

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Xact Data Discovery Achieves Record Growth

May 26, 2015 – XDD achieves record growth, exceeding expectations for revenue in multiple service offerings for the third consecutive year.

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Don’t Be Afraid to Let Your Document Review Travel: Why Legal Process Offshoring Might be Right for You

Offshore legal services offer significant savings in terms of both time and money, and, when managed correctly, can yield excellent results.

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Computer Forensics Examiners and Private Investigation Licensing

Most agree that computer forensics examiners should be certified and licensed in some capacity, but should they be required to hold a PI license?

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Managed Review – A Recipe for Success

The simple purpose of managed review is one of efficiency, cost savings and having a dedicated e-discovery project manager lead a team of attorneys through a document review project. Know the basic ingredients that will make a managed review project successful.

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Finding Your Discovery and Document Management Soul Mate

Modern litigation has gotten technologically complex, and in many cases, it makes more sense to let the “experts” handle the e-discovery side of things. Of course, this is only true if the vendor understands what you want and can produce those results.

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Time for Small and Midsize Firms to Win Big Clients and Big Cases

With e-discovery tools becoming increasingly affordable, smaller firms have access to the same technologies employed by large law firms ‒ or sometimes even better ones. Small and midsize firms are better positioned to compete for large clients than ever before.

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Xact Data Discovery Achieves Record Growth in Offshore Review Business

Recent investments yield significant year-over-year revenue increase for Xact’s offshore review business.

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Attorney Emily E. Collins Joins Xact Data Discovery

September 18, 2014 – Xact Data Discovery announces attorney Emily Collins is the company’s newest legal project manager, leading managed review operations in Kansas City.

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The Self-Collection Conundrum

The dangers of corporate self-collection of data during litigation are well-documented. While the pracitce is fraught with potential problems, is self-collection necessarily a bad thing? Is it worth it? Should internal resources ever be used? Because each matter is different, it’s helpful to consider a variety of issues before formulating a plan.

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Xact Data Discovery Expands to Atlanta

August 26, 2014 – Xact Data Discovery opens Atlanta office to support growth in the Southeast U.S. XDD’s full suite of both paper and electronic discovery services are available in the new location in downtown Atlanta.

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Combating Big Data with Cost-Effective TAR

Why use Technology Assisted Review (TAR)? Saving review costs is a big reason, but improved resource management is a key benefit.

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XDD Opens Southern California Location

August 18, 2014 – XDD expands into Southern California; new office in Century City offers XDD’s full suite of e-discovery services

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Death of the TIFF Image – Part Two

Questions about native file productions? This follow up article discusses various scenarios that may arise when shifting from TIFF images.

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Reining in Litigation Costs with a Strategic Partnership and a Data Policy

In this era of Big Data, companies can take steps to reduce the costs of defending themselves in litigation.

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Death of the TIFF Image?

Just as it was in the days of paper when teams were forced into TIFF review, we are now at a crossroads regarding the creation of TIFF productions as opposed to native productions. Productions in TIFF format have become the standard, but TIFF processing and production is expensive. So will TIFF remain the standard?

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Xact Data Discovery Opens Second Review Center

March 11, 2014 – XDD has announced the opening of its second dedicated review center, located in Detroit, Michigan. The expansion supports XDD’s domestic document review and managed review businesses, which have seen explosive growth in the first quarter of 2014.

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